Exhibitor & Sponsor Guide
Everything you need to know—from event timelines to digital asset requirements—to prepare for a successful showcase and maximize your exposure.
Welcome to the
Wave Wellness & Beauty Expo
We’re thrilled to have you join us as an exhibitor or sponsor for this year’s Wave Wellness & Beauty Expo—an inspiring day dedicated to beauty, wellness, and holistic living. This event is more than just a showcase; it’s an opportunity to connect with a passionate audience, share your expertise, and create lasting relationships with both consumers and industry peers.
Whether you’re introducing innovative products, providing on-site services, or building brand awareness, our goal is to give you the tools and exposure you need for a successful experience. Inside this guide, you’ll find all the details, timelines, and requirements to help you prepare, promote, and make the most of your participation.
Please Invite Your Friends & Clients!
They can register to attend the Wave Wellness & Beauty Expo for FREE.
register.wavewb.com
Let’s work together to make this an unforgettable event—for you, for our attendees, and for the entire wellness and beauty community.
Exhibitor & Sponsor Checklist
For All Exhibitors & Sponsors
✅ Submit all required digital assets (png or jpg only):
16:9 Graphic (3200x1800px) – high-resolution landscape format (for sponsors only, optional)
1:1 Graphic (2000x2000px) – high-resolution square format (for sponsors and exhibitors, required)
Use the “Assets & Documentation” field to upload your digital assets.
✅ Submit contact details for as many complimentary tickets as you need (separate from booth staff):
Full Name
Phone Number
Use the “Participation Details” field to list the complimentary ticket attendees you will be providing.
or feel free to use this link for registration:
register.wavewb.com
✅ Submit contact details for booth attendees (up to 10 people):
Full Name(s)
Phone Number(s)
Use the “Participation Details” field to list the booth attendees (up to 5 people) you will be providing.
For Exhibitors Providing Services
✅ Submit proof of insurance and services you will be providing.
Use the “Participation Details” field to list the services you will be providing.
** IMPORTANT **
Use the “Assets & Documentation” field to upload your COI certificate of insurance.
✅ Need Electric for Your Booth?
If you haven’t purchased electric service for your exhibitor booth, you can still add it here.
✅ Need WiFi for Your Booth?
Wi-Fi service can be purchased directly through the venue on the day of the expo.
Event Agenda
Share the Excitement on Social Media
Help us spread the word about your participation in the Wave Wellness & Beauty Expo 2025 by sharing it with your audience! We’ve created a special Exhibitor & Sponsor Social Media Graphic for you to post on your platforms.
How to Use:
Download the Exhibitor & Sponsor graphic below we’ve provided.
Download Social Share Graphic
Post it to your Instagram, Facebook, LinkedIn, and/or Stories.
Include a link to the Expo’s main website: https://wavewellnessandbeautyexpo.com so your followers can learn more and register.
Tag @WaveWellnessBeautyExpo (Instagram/Facebook) so we can share your post, too!
Sample Captions You Can Use:
Exhibitor Caption
We’re excited to be exhibiting at the Wave Wellness & Beauty Expo 2025! 🌊
Stop by our booth on Sunday, September 21, 2025, at the Hilton Melville to explore our products and services, meet our team, and enjoy a day of beauty, wellness, and inspiration.
📅 Sunday, September 21, 2025 | 12 PM – 6 PM
📍 Hilton – Melville, NY
🎟 Reserve your ticket today: https://wavewellnessandbeautyexpo.com/Be part of the experience—connect, discover, and celebrate all things beauty and wellness!
#WWBE2025 #WaveWellnessBeautyExpo #LongIslandEvents #WellnessExpo #BeautyExpo #SelfCareEvent #WWBEExhibitor
Sponsor Caption
We’re proud to sponsor the Wave Wellness & Beauty Expo 2025—Long Island’s premier event celebrating beauty, wellness, and self-care! ✨
Join us on Sunday, September 21, 2025, at the Hilton Melville for a day filled with expert-led panels, hands-on experiences, and incredible networking.
📅 Sunday, September 21, 2025 | 12 PM – 6 PM
📍 Hilton – Melville, NY
🎟 Register now and secure your spot: https://wavewellnessandbeautyexpo.com/Don’t miss your chance to be part of Long Island’s most exciting beauty and wellness event of the year!
#WWBE2025 #WaveWellnessBeautyExpo #LongIslandEvents #WellnessExpo #BeautyExpo #SelfCareEvent #WWBESponsor
